Proposed changes to Model Rules- ASA
New changes are highlighted.
7 New membership
(1) An applicant for membership of the association must be proposed by 1 member of the
association (the proposer) and seconded by another member (the seconder).
(2) An application for membership must be—
(a) in writing; and
(b) signed by the applicant (including by physical or electronic signature) and the
applicant’s proposer and seconder; and
(c) in the form decided by the management committee.
7 New membership
(1) An applicant for membership of the association must be proposed by 1 member of the association (the proposer) and seconded by another member (the seconder).
(2) An application for membership must be—
(a) in writing or online application; and
(b) signed by the applicant (including by physical or electronic signature) and the applicant’s proposer and seconder; and
(c) in the form decided by the management committee
18 Membership of management committee
(1) The management committee of the association consists of a president, treasurer, and any
other members the association members elect at a general meeting.
(2) A member of the management committee, other than a secretary appointed by the
management committee under rule 15(1)(b)(iii), must be a member of the association.
(3) Subject to rule (3A), at each annual general meeting of the association, the members of the
management committee must retire from office, but are eligible, on nomination, for re-
election.
(3A) A member who has held the position of president or treasurer for 3 consecutive years is
not eligible to be nominated for re-election for the purposes of rule 18(3).
(4) A member of the association may be appointed to a casual vacancy on the management committee under rule 21.
18 Membership of management committee
(1) The management committee of the association consists of a president, treasurer, and any
other members the association members elect at a general meeting.
(2) A member of the management committee, other than a secretary appointed by the
management committee under rule 15(1)(b)(iii), must be a member of the association.
(3) at each annual general meeting of the association, the members of the
management committee must retire from office, but are eligible, on nomination, for re-
election.
(4) A member of the association may be appointed to a casual vacancy on the management committee under rule 21
25 Special meeting of management committee
(1) If the secretary receives a written request signed by at least 33% of the members of the
management committee, the secretary must call a special meeting of the committee by giving
each member of the committee notice of the meeting within 14 days after the secretary
receives the request.
(2) If the secretary is unable or unwilling to call the special meeting, the president must call
the meeting.
(3) A request for a special meeting must state—
(a) why the special meeting is called; and
(b) the business to be conducted at the meeting.
(4) A notice of a special meeting must state—
(a) the day, time and place of the meeting; and
(b) the business to be conducted at the meeting.
(5) A special meeting of the management committee must be held within 14 days after notice
of the meeting is given to the members of the management committee.
25 Special meeting of management committee
(1) If the secretary receives a written request (digital or physical copy) signed by at least 33% of the members of the
management committee, the secretary must call a special meeting of the committee by giving
each member of the committee notice of the meeting within 14 days after the secretary
receives the request.
(2) If the secretary is unable or unwilling to call the special meeting, the president must call
the meeting.
(3) A request for a special meeting must state—
(a) why the special meeting is called; and
(b) the business to be conducted at the meeting.
(4) A notice of a special meeting must state—
(a) the day, time on digital platform to allow all members equally access to attend.
(b) the business to be conducted at the meeting.
(5) A special meeting of the management committee must be held within 14 days after notice.
29 Resolutions of management committee without meeting
(1) A written resolution signed by each member of the management committee is as valid and
effectual as if it had been passed at a committee meeting that was properly called and held.
(2) A resolution mentioned in subrule (1) may consist of several documents in like form, each
signed by 1 or more members of the committee.
29 Resolutions of management committee without meeting
A resolution will be decided by digital online voting system of the management committee, as valid and effectual as if it had been passed at a committee meeting that was properly called and held.
30 First annual general meeting
The first annual general meeting must be held within 6 months after the end date of the
association's first reportable financial year.
30 annual general meeting
The annual general meeting must be held within 6 months after the end date of the association's reportable financial year. Within 1 month of your AGM you must complete Office Fair Trading Annual Return Form: which includes;
Completed Annual Return Form (lodge online or by post)
Signed financial statement (signed by treasurer)
Asset register
32 Business to be conducted at annual general meeting of level 1 incorporated
associations and particular level 2 and 3 incorporated associations
(1) This rule applies only if the association is—
(a) a level 1 incorporated association; or
(b) a level 2 incorporated association to which section 59 of the Act applies; or
(c) a level 3 incorporated association to which section 59 of the Act applies.
(2) The following business must be conducted at each annual general meeting of the
association—
(a) receiving the association's financial statement, and audit report, for the last reportable
financial year;
(b) presenting the financial statement and audit report to the meeting for adoption;
(c) electing members of the management committee;
(d) for a level 1 incorporated association—appointing an auditor or an accountant for the
present financial year;
(e) for a level 2 incorporated association, or a level 3 incorporated association, to which
section 59 of the Act applies—appointing an auditor, an accountant or an approved person
for the present financial year.
v 6.0 October 201933 Business to be conducted at annual general meeting of other level 2
incorporated associations
(1) This rule applies only if the association is a level 2 incorporated association to which
section 59A of the Act applies.
(2) The following business must be conducted at each annual general meeting of the
association—
(a) receiving the association's financial statement, and signed statement, for the last
reportable financial year;
(b) presenting the financial statement and signed statement to the meeting for adoption;
(c) electing members of the management committee;
(d) appointing an auditor, an accountant or an approved person for the present financial year.
32 Business to be conducted at annual general meeting of level 1 incorporated associations and particular level 2 and 3 incorporated associations
(1) This rule applies only if the association is—
(a) a level 1 incorporated association;
(b) a level 2 incorporated association to which section 59 of the Act applies; or
(c) a level 3 incorporated association to which section 59 of the Act applies.
(2) The following business must be conducted at each annual general meeting of theassociation—
(a) receiving the association's financial statement, for the last reportable financial year
(e) for a level 2 incorporated association, or a level 3 incorporated association, to which
section 59 of the Act applies—appointing an approved person (Treasurer ASA) for the present financial year.
v 6.0 October 201933 Business to be conducted at annual general meeting of other level 2 incorporated associations
(1) This rule applies only if the association is a level 2 incorporated association to which
section 59A of the Act applies.
(2) The following business must be conducted at each annual general meeting of the association —
(a) receiving the association's financial statement, and signed statement, for the last reportable financial year;
(b) presenting the financial statement and signed statement to the meeting for adoption;
(c) electing members of the management committee;
(d) appointing an approved person (Treasurer ASA) for the present financial year