2023 - 2024 Committee Roles

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All committee members listed are expected to perform the following duties:

• Attend all monthly committee meetings and or notify the secretary in advance of any absences.

• Ensure their participation meets legal and ethical obligations.

• Make decisions in the best interest of the society and its members by complying and being aware of the model rules.

• Assist at events when in attendance.

• Regularly participate in chat channels on Slack aplication.

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Executive Committee/Office Bearers

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Chairperson/President

• Provides communication to members on behalf of the committee 

• Facilitate meetings and annual general meetings

• Chairs committee meetings 

• Oversee all legal and financial responsibilities including access to ASA bank accounts and other sensitive information. 

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Vice Chairperson/Vice President

Internally appointed via management committee post AGM. Supports the chairperson/president by overseeing internal operations and stepping in when the president is unavailable .

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Secretary/Public Officer

• Administration for the committee (including meeting minute taker)

• Prepares documents 

• Manage all committee-related correspondence with important parties and members. 

• Must either be a Queensland resident and or reside within 50km of the Queensland border. 

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Assistant Secretary/membership officer

• Assists the secretary in completing secretarial duties

• Manages membership software (Join it) and answers questions from members/potential members RE Join it/their membership.

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Treasurer

• Managing financial administration including reimbursement and paying of invoices (eg. Plant sales/venue hire). 

• Upkeep of asset registry

• Annual budget preparation and reporting to office of fair trade

• Attends monthly committee meetings as well as providing the management committee with quarterly financial updates to management committee

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General Committee (Region Representatives)

• Organises and run a at least two meetups (minimum of 4 in Queensland South) per year.

• Submits quotes to committee for venue hire budget approval along with any other costing necessary

• Organize speaker/s for the events

• Emails and informs members about upcoming events in their region 

• Attends monthly committee meetings 

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New South Wales

Northern Territory

Queensland North

Queensland South

South Australia

Tasmania

Victoria

Western Australia

General Committee (Other)

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Editor

• Organize at least 2 x yearly issues of the Aroida Australis 

• Gather content for publication from members, non-members and active persons of interest within the plant community

• Organizing printing quotes and logistics to print issues

• Posting issues of Aroida Australis to members who have identified to receive hard copies. 

• Liaise with assistant to the editor as appropriate

 

Special Projects Coordinator

Establish ASA website in line with society branding and goals, including members-only login area.

Liaise with Online Officer, State Reps, Editor, Assistant to the Secretary and any other relevant committee members to update and maintain this online presence.

· Support State Reps and Liaison Officer in running larger state-based events outside of quarterly meetups, invoicing vendors via Stripe and monitoring financials, and coordinating promotion

· Focus on increasing Society earnings via merchandising opportunities, whilst maintaining minimal outgoings and physical assets

· Work on grant funding projects in order to advance research into Aroids by Australian experts, as well as assist researchers publish findings

· Support committee members on large or unusual projects, as required

· Create online SOP manual in conjunction with President, Treasurer, Secretary and Assistant to the Secretary

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Liaison Officer

· Identify potential partnerships with organisations, pursuing and maintaining these partnerships in line with Society by-laws. These include sponsors and other gardening societies

· Coordinate expert speakers, whether Australian or international, and explore funding opportunities to facilitate community engagement in conjunction with Special Projects Coordinator

· Connect special speakers with relevant events or media outlets

 

Non-committee volunteer positions 

 

Assistant to the editor

·      Assisting the editor by organizing sponsorship for the publication 

·      Proofreading the publication and assisting with the editing process. 

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Social media manager 

·      Assists the society by managing our Instagram, Facebook and any other social media posting/reposting regular content of interest to ASA members

·      Liaising with state reps for pictures and content